Documents in cioplenu can be, for example, work instructions, maintenance checklists, safety instructions, packaging instructions, maintenance instructions, run cards or inspection records. With cioplenu, all these classic types of industrial documentation can be easily mapped. So the hours spent in Word, Excel and PowerPoint and the piles of paper produced are a thing of the past.
Create new documents
To create a new document, click the new document button in the editor under documents. A window opens for entering the metadata.
Required fields: title and language
Enter the name of the document in the title. The title should be concise, precise and meaningful. It can be freely searched later.
Select the language of the document. By default, the language you are currently logged in with is set. The selection serves as the initial language for document creation. You can add more languages later at any time.
More meta information
For the classification you can choose between none, public, internal, confidential and strictly confidential. This classification is for clarity and is currently not linked to an authorization structure.
With the field valid until you can enter on which day a document loses its validity. This allows you to delimit documents in terms of time without locking them after the end of the validity period. Thus, you remain flexible and can also use documents that are already no longer valid.
If you have stored tags in cioplenu, you can link them to the document. To do this, simply select one or more tags.
The fields create report automatically and make visible to others are selected initially. If you do not want the report to be created automatically or if you do not want the document to be visible to others, uncheck the respective boxes.
You can use the notes to enter more information about the document, if necessary, to describe the document in more detail.
Using the add QR-Code button, you can select existing QR-codes via the search or create a new QR-code by selecting the create new checkmark. Enter a string and klick add. The software will automatically create a new CQ-code. This can be downloaded via the download button or removed again via the cross. By scanning the QR-code, the document will open automatically later.
Via edit classifiers you select the assignment of structure classes for your document. The classifier bar opens on the side. Select the classifiers by clicking on the boxes. Click the blue check mark in the box again to cancel the assignment.
After you have entered the meta information, click the save button and your new document will open. Then start building your document and filling it with interactions and content.
Delete shared documents
To delete shared documents, you must first archive them in the overview table of your documents using the action menu. The document is then located in the recycle bin under the management menu item. There you can restore the document or move it to the archive.
Delete new documents
On the other hand, if the status of the document is new or draft, it can be discarded directly. An additional window appears indicating that the draft will be irrevocably deleted.